This policy sets forth the type of information we collect, how it is stored and used, and the rights and options you may have with respect to your personal information.
Our goal is to collect the minimum amount of information necessary - whether from interested parents, applicants, enrolled students, alumni, employees, or contractors.
A person’s interaction with RSM occurs during the request for evaluation, enrollment and re-enrollment processes, and throughout a student’s enrollment with RSM, and as alumni. We also collect information from applicants for employment as well as employees and contractors of the school.
It is important to RSM to protect the privacy of young children who may use our website. Children under the age of 13 are not permitted to submit an inquiry form or application to RSM. Parents or legal guardians of a child under the age of 13 must complete the inquiry form and consent to the submission of an application to the School. RSM does not knowingly solicit or collect the personal information of children under the age of 13 on this website.
It is expected that information shared with RSM during the evaluation and enrollment process is given with the consent of a parent or guardian. The school does not knowingly collect information from anyone under the age of 18 without the consent of a parent or guardian.
During the evaluation and enrollment process, personal information will be collected and stored about the applicant and family for the purposes of placing the student in the appropriate class. RSM also will use the information for communicating with the family during the (re)enrollment process.
Personal information about applicants, their parents/guardians and siblings will be collected via our Parent Portal website (the Application / Registration form). Additional information may be collected by the school office via evaluation, phone calls, SMS messages, references, and emails.
Types of personal information collected include names, addresses, phone numbers, emails, photos, gender, dates of birth. Further, we collect information about the student’s academic and disciplinary history (both within and outside RSM), medical/allergies, athletic, and extra-curricular records and interests, as well as possibly financial information (to process financial aid requests). Additional information regarding the student’s parents or guardians such as occupation and employment, marital status, and experience with specific math curricula also will be collected.
Credit card and other payment information is collected and used only for fee and tuition payment processing through an encrypted, secure, third party processing system, and is not retained by RSM for other purposes.
Student Enrollment information is kept permanently.
It is expected that information shared with RSM during a student’s enrollment is given with the consent of a parent or guardian. RSM does not knowingly collect information from anyone under the age of 18 without the consent of a parent or guardian.
Once enrolled, RSM continues to collect and process personal information for the purposes of providing educational services to the student. The personal information is used to keep you informed about the school, identify optimal academic assignment and practice recommendations, and to offer you access to school services. The academic progress and achievement data may also be used for research purposes and to optimize RSM curricula. Personal information also will be collected, and stored (about the student and family) for the purposes of tracking student progress at RSM.
This information collection is required if one wants to be enrolled at RSM. To the extent that any requested personal information is not necessary for the performance of RSM’s agreements and policies, such requests will be separately identified and the appropriate consent obtained.
Student records are kept permanently.
Alumni, friends and parents are lifelong members of the RSM community. RSM has staff dedicated to keeping our alumni, friends and parents (past and present) connected to the school.
Types of information collected may include name, address, phone number, email, gender, date of birth, employment, gifts received, and events attended. Credit card numbers are collected and used only for donation or payment processing through an encrypted, secure, third party processing system, and are not retained for other purposes.
The information we collect is or might be used in the future for a variety of reasons, including:
Since RSM likes to keep in contact with you for life, we retain these records permanently.
For any questions regarding the collection or use of alumni information, please contact firstname.lastname@example.org
You also may send us personally identifying information, for example, in an email message containing a question or comment, or by completing a web form that provides us with this information. We use personally identifying information from these communications primarily to respond to you. We may forward your correspondence to school representatives who are better able to answer your questions. We may also use your email to contact you in the future about our programs that we deem may be of interest to you. We do not share your name or email address with any third parties.
We may disclose your information pursuant to legal requirements and to comply with our school rules and policies. We also may share your information with:
We may employ third-party companies and individuals due to the following reasons:
We contract with a number of third-party suppliers that enable us to provide our products and services and operate our business. These third-party suppliers perform the functions described below and are considered subprocessors under applicable data protection laws (“Subprocessors”). We require our Subprocessors to implement proper security measures to safeguard and to respect the privacy rights attendant to Customer Data and Collected Data.
|Data Subprocessors||Processing Activity||Location|
|AWS||Data Storage||United States|
|Twilio||Cloud Communications||United States|
|Blackbaud Tuition Management||Tuition Management||United States|
|Texas Book Company||Textbook Ordering and Shipping||United States|
Text, images, videos, documents, and any other electronic materials and media available on the School’s websites are available as a resource to the public and are the sole property of RSM and are protected by copyright. The reproduction, redistribution, and/or exploitation of any of these materials is prohibited without express, written consent from RSM.
All users agree that all content and data, particularly any telephone numbers, email addresses, postal addresses, curricula, assignments, assets or other information contained on the RSM websites, is restricted to the personal use of authorized visitors only. The commercial use of information in the RSM websites is strictly prohibited. Users agree not to copy, post, email, or otherwise transmit any unsolicited or unauthorized advertising or promotional materials.
The School reserves the right to limit, restrict, or terminate the use of the website by any individual person or party with or without notice at any time.
You may request confirmation of whether or not RSM is processing personal information about you. If so, you have the right to see or obtain a copy of that information and to learn: for what purpose(s) we are processing that information; the categories of information; the identity of those who receive the information; if we receive personal information about you from other sources, any available information about those sources; and how long we keep the information or, if the period is not determined, the factors that we use to determine that period.
Correction and Completion
You have the right to request correction of personal information that you believe is inaccurate. Where you believe the information is incomplete, you have the right to complete the information, including by supplementing the information with a statement.
Right of Erasure or “To be Forgotten”
You have the right to request that RSM permanently delete your personal information when:
This right will not apply where continued processing of your information is necessary for:
Although RSM may remove most personal information such as contact information (address, phone number, etc.), there may be information we cannot remove, including, but not limited to, certain records such as student’s attendance, assignments received at RSM, answers provided, and grades.
Restriction on Processing
You have the right to request that RSM stop or restrict the processing of your personal information where:
If you successfully exercise this right of restriction, we will process the information in question only: (i) where we have your consent to do so; (ii) for the establishment, exercise or defense of legal claims; (iii) for the protection of the rights of another person; or (iv) for reasons of important public interest. In the event that any such restriction is lifted and processing resumes, we will inform you beforehand.
With respect to personal information that we have received directly from you (as opposed to information that we may receive about you from sources other than you), you have a right to request and receive such information in a structured, commonly used and machine-readable format. You also have the right to transmit such information to another entity without interference from us.
Please note that this right of portability applies only in limited circumstances, such as: where we are processing personal information on the basis of your consent or pursuant to our contractual agreements with you, and the processing is carried out by automated means. If you request that we transmit your information directly to another individual or entity, we will comply where it is feasible to do so.
You may object to processing of your personal information that is based on RSM’s determination that such processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority, or that such processing is necessary for the purposes of the legitimate interests pursued by RSM.
If we process your personal information for purposes of direct marketing, you may object at any time. Direct communications from RSM that are for marketing, promotional, or solicitation purposes may contain an option for unsubscribing and if so, will provide instructions for how to do so.
The school employs commercially reasonable physical, electronic, and procedural safeguards to protect the confidentiality and security of personal information and other information and data transmitted to us. However, no data transmission over the Internet or other network can be guaranteed to be 100% secure. You acknowledge and accept the data security risks of using our website and our services.
We will attend to your request promptly and will respond within a reasonable time. If you are dissatisfied with our handling of your request, we ask that you give us the opportunity to resolve the issue; however, you have a right to lodge a complaint with the supervisory authority where you are located.
Changes to this Policy